Why a page for just one report?
Obviously, we're all in this business to make money. And that is what this report helps you to do.
Most likely, you decided to start using this software to optimize your organization and to keep more effective track of the many elements that a good tour is comprised of. Our market research told us that this report alone makes AdminisTour an extremely valuable tool for any tour operator: AdminisTour offers the possibility to calculate the profitability of ANY tour instantaneously, at ANY TIME during the booking period, or after the tour is completed. Of course this report uses many, many factors for it's calculations, and all of them need to be entered correctly in order for this report to be valuable to you.
The profitability report has two sections: Income and expenses. Here is a breakdown of all items needed for this report to work well, and where they all come from.

1. INCOME: Passenger payments. When creating a tour, you enter the separate tour sales prices. Based on single, double, triple or quad rates. Additional options and price categories can also be added. Then, when making a reservation, the booking agent or reservationist must select the correct rate for each reservation. If needed a price can be adjusted on the fly.
2. INCOME: Optional Services. When creating a tour, you can add additional services. When booking the tour, the agent can select these options for each passenger, which adds to the income.
3. EXPENSE: Agent commissions. When "creating" and agent/user of AdminisTour, you have the option to enter a commission percentage. Then, when creating a tour, you select if the tour is net or commissionable. If the tour is commissionable, AdminisTour will deduct the agent commission as an expense for the reservations she/he books.
4. EXPENSE: Hotels/Lodging. In the administrative section, you can create hotels and list many variables. After defining a beginning and ending date, enter different rates applying to the hotel, plus daily surcharges, baggage handling charges and tax. Then, when creating a tour, in the itinerary section, you select which hotel is being used. AdminisTour will automatically use the appropriate rate for that date, and apply the tax, baggage handling and other surcharges. The final step in the reservation process is when the room is booked for a passenger, the room rate is actually selected.
5. EXPENSE: Vendor Services. First of all, vendors and the services they provide are created and maintained under the admin section. You can create per passenger, flat rate, or optional services. For each tour, multiple services can be added when creating a tour. This happens in the Pricing/Vendors section. These expenses, once assigned to the tour, will automatically carry through to the profitability report, no further action is necessary.

See an example of the profitability report here.

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